It\u2019s always good practice to follow up after you\u2019ve submitted a quote. Not only does it show your potential client that you\u2019re interested in their business, but it also demonstrates that you\u2019re organized and attentive to detail. But what\u2019s the best way to follow up on a quote? Read on for some helpful tips.
After you\u2019ve taken the time to create a well-written, accurate quote, the last thing you want is for it to go unnoticed. Submitting a quote without following up is like sending a message in a bottle and hoping that somebody finds it washed up on the shore. To increase your chances of getting your quote noticed (and eventually accepted), you need to follow up. But how? Read on for some helpful tips.
Tips for Following Up on a Quote Politely
When following up, always keep your message short and sweet. Nobody wants to read a novel, so get to the point quickly. All you need to do is remind them that you submitted a quote and ask if they have any questions or feedback.
When it comes to getting your email opened and read, the subject line is key. Avoid generic phrases like "following up" or "just checking in." Instead, get straight to the point by referencing the project or services you quoted on. For example: "Are you ready to move forward with your XYZ project?" This type of directness shows that you're serious about doing business and that you remember the details of what they're looking for help with.
This one should go without saying, but it\u2019s important to use a professional tone of voice when following up on a quote (or anything else, for that matter). This means no slang, emojis, or abbreviations. Write out your full thoughts and proofread your message before hitting \u201csend\u201d to avoid any typos or other errors.
Nobody likes being pressured into making a decision, so avoid coming across as pushy in your follow-up message. If they need more time to think about it, that\u2019s perfectly fine \u2013 just let them know that you understand and reiterate that you\u2019re available if they have any questions.
If they seem interested but are still on the fence about whether or not to accept your quote, consider offering additional information that might help them make their decision. This could be anything from case studies or testimonials from past clients to sample work or more detailed information about your process or services.
Email tracking tools like Yesware or HubSpot Sales give you valuable insight into whether or not your email was opened and read. These tools can also tell you how many times an email was forwarded, which is helpful if your potential client is looping in other decision-makers. In addition, some email tracking tools allow you to schedule follow-up emails in advance so that you don't have to remember to manually send them later on down the road. That way, even if things slip through the cracks on your end, your follow-ups will still go out as planned\u2014and nobody will be the wiser.
Following up on a quote is an important step in the sales process \u2013 but it\u2019s also one that many people overlook or don\u2019t do properly. By following the tips above, you can be sure that your follow-up message is polite, professional, and helpful, increasing your chances of landing the job!
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