Minutes of Meeting
A record of a board, members, committee or team meeting: who attended, what was discussed, what was decided and who does what by when. The chair signs first as a true record, then the secretary or minute taker.
Written for general use, not for one country.
The PDF is free to download. Centilio Sign is free to start.
What it covers
The template has 6 parts.
- Attendance
- Agenda and discussion
- Decisions
- Actions
- Next meeting
- Signatures
What you will be asked
Have these details ready. The template needs them before anyone signs.
- Was it a board, members, committee or team meeting?
- On what date was the meeting held?
- What time did it start and finish?
- Where was it held, or was it online?
- Who was present, and in what role?
- Who sent apologies or was absent? Say none if everyone came.Optional
- What was on the agenda, and what was said on each item?
- What did the meeting decide?
- What actions were agreed, who owns each one and by when?
- When is the next meeting? Say not set if there is no date yet.Optional
Who signs
Everyone the template names, and what each one does.
- ChairSigns
- Secretary or minute takerSignsSends it
Where it fits
For recording a meeting that took place. To record a decision made without a meeting, use a written resolution signed by the directors or members instead.
Before you rely on it
Original Centilio wording, not legal advice. Check that the attendance, the quorum line and the decisions match what happened, and that the meeting followed the notice and quorum rules in your constitution or bylaws. Some organisations must keep signed minutes for a set period or file certain decisions with a registry, so confirm local rules before you approve it.
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