A record of a board, members, committee or team meeting: who attended, what was discussed, what was decided and who does what by when. The chair signs first as a true record, then the secretary or minute taker.
The whole document, exactly as it prints. Type your answers and they appear in the document as you go. When it reads right, print it or save it as a PDF.
Minutes of Meeting
Minutes of Meeting
A record of a meeting, its decisions and the actions agreed. Template v1.0.
Organisation: Organisation
Meeting: Type of meeting
Date: Date of the meeting
Time: Time
Place: Place
1. Attendance
Present:
Present
Apologies or absent:
Apologies
Quorum: A quorum was present.
2. Agenda and discussion
Agenda and discussion
3. Decisions
The meeting decided:
Decisions made
4. Actions
Action, owner and due date:
Actions, owners and dates
5. Next meeting
Date, time and place: Next meeting
6. Signatures
The Chair signs these minutes as a true record of the meeting. The Secretary or minute taker signs to confirm that they prepared them.
ChairSignatureNameDate
Secretary or minute takerSignatureNameDate
THE DOCUMENT
What it covers
The template has 6 parts.
Attendance
Agenda and discussion
Decisions
Actions
Next meeting
Signatures
BEFORE YOU START
What you will be asked
Have these details ready. The template needs them before anyone signs.
Was it a board, members, committee or team meeting?
On what date was the meeting held?
What time did it start and finish?
Where was it held, or was it online?
Who was present, and in what role?
Who sent apologies or was absent? Say none if everyone came.Optional
What was on the agenda, and what was said on each item?
What did the meeting decide?
What actions were agreed, who owns each one and by when?
When is the next meeting? Say not set if there is no date yet.Optional
THE PEOPLE
Who signs
Everyone the template names, and what each one does.
ChairSigns
Secretary or minute takerSignsSends it
THE RIGHT TEMPLATE
Where it fits
For recording a meeting that took place. To record a decision made without a meeting, use a written resolution signed by the directors or members instead.
A CAREFUL CHECK
Before you rely on it
Original Centilio wording, not legal advice. Check that the attendance, the quorum line and the decisions match what happened, and that the meeting followed the notice and quorum rules in your constitution or bylaws. Some organisations must keep signed minutes for a set period or file certain decisions with a registry, so confirm local rules before you approve it.
