Vehicle Rental Agreement
An agreement to rent a car or other vehicle from its owner for a set period. Template v1.0.
Date of this agreement: Date of this agreement
Owner: Owner
Renter: Renter
1. The vehicle
The Owner rents this vehicle to the Renter (the Vehicle):
Damage already on the Vehicle at pickup:
The parties may also record the condition of the Vehicle in photos at pickup and at return.
2. Rental period
Pickup date, time and place: Pickup
Return date, time and place: Return
Charge for a late return: Late return charge
The Renter returns the Vehicle by the return time unless the Owner agrees in writing to an extension. If the Vehicle is not returned and the Owner cannot reach the Renter within 24 hours after the return time, the Owner may take the steps the law allows to recover it.
3. Fees and deposit
Total rental fee: Total rental fee
Deposit: Deposit
Distance limit: Distance limit
Fuel or charge:
The Owner returns the deposit within 7 days after the Vehicle is returned, less any amount the Renter owes under this agreement, with a written list of any deductions.
4. Insurance
Insurance that covers the Renter while driving:
The Renter follows the terms of that insurance and does nothing that would void it.
5. Drivers and use
Other authorised drivers: Other authorised drivers
- Only the Renter and the authorised drivers above may drive the Vehicle, and each must hold a valid licence.
- Nobody drives the Vehicle under the influence of alcohol or drugs.
- The Vehicle is not used for any illegal purpose, for racing, off road, or for towing unless the Owner agrees.
- The Vehicle is not used to carry passengers or goods for payment.
- Nobody smokes or vapes in the Vehicle.
- The Vehicle does not leave the country without the Owner's written consent.
The Renter holds a valid driving licence for this kind of vehicle and will show it to the Owner at pickup. Renter
6. Damage and accidents
The Renter returns the Vehicle in the same condition as at pickup, except for normal wear and tear. If there is an accident, damage or theft, the Renter tells the Owner straight away and reports it to the police when the law requires. The Renter pays for loss or damage during the rental period that the insurance does not cover, including any deductible, unless a fault in the Vehicle caused it. The Owner keeps the Vehicle safe to drive and pays for mechanical repairs the Renter did not cause.
7. Tickets and tolls
The Renter pays all fines, tickets, tolls and parking charges for the rental period. If the Owner receives one, the Owner sends the Renter a copy, and the Renter pays it or repays the Owner within 14 days.
8. Ending early
The Owner may end this agreement and take back the Vehicle if the Renter breaks a material term of it. If the Vehicle breaks down through no fault of the Renter, the Owner either provides a similar vehicle or refunds the fee for the days the Renter could not use it.
9. Governing law
This agreement is governed by the laws of:
Governing law
10. Whole agreement
This agreement is the whole agreement about the rental of the Vehicle. A change is valid only in writing signed by both parties. If a term cannot be enforced, the rest of this agreement still applies.
Renter phone (the Renter fills this in): Renter fills this in when signing
