Photography Contract
A contract for a photographer to cover a shoot or event for a client. Template v1.0.
Date of this contract: Date of this contract
Photographer: Photographer
Client: Client
1. The shoot
Type of shoot: Type of shoot
Date: Date of the shoot
Location: Location
Hours of coverage: Hours of coverage
Coverage runs for the hours above from the agreed start time. Extra time on the day is charged at the Photographer's usual hourly rate, and only if both agree on the day.
2. Price and payment
Package price: Package price
Retainer to book the date: Retainer to book the date
The balance is due: 14 days before the shoot
The retainer is due on signing. It reserves the date and counts toward the package price. Because the Photographer turns down other work for the date, the retainer is not refundable, except as section 6 says or the law requires.
3. Delivery
Approximate number of edited images: Number of edited images
Format: High resolution digital files in an online gallery
Delivery: Within 6 weeks of the shoot
The Photographer selects and edits the images in their own style. Unedited files are not included. The Photographer keeps a backup of the delivered images for at least 90 days after delivery.
4. Use of the images
Usage:
The Client asks the Photographer not to use these images in a portfolio or to promote the business. Client
If the Client ticks the box above, the Photographer will not use the images for those purposes.
5. The Client's part
At least 14 days before the shoot, the Client gives the Photographer a timeline and a list of key people and shots. The Client arranges any permission or fees needed for the location. For coverage of 6 hours or more, the Client allows the Photographer a short meal break. The Photographer is not responsible for shots missed because of venue rules, weather, delays or people who are not present.
6. Cancellation and rescheduling
The Client may cancel by written notice. If the Client cancels, the Photographer keeps the retainer. If the Client cancels within 30 days of the shoot, the Client also pays half of the balance, unless the Photographer books other paid work for the date.
The Client may move the shoot once, at no charge, to a date the Photographer has free. The retainer then moves to the new date. If the Photographer cannot attend because of illness, emergency or another cause beyond their control, they will try to send a suitable replacement the Client approves. If that is not possible, the Photographer refunds everything the Client has paid.
7. Limit of liability
If the Photographer cannot perform, or images are lost or damaged for a reason the Client did not cause, the Photographer's total liability is limited to a refund of the fees paid, as far as the law allows. Neither party is liable for indirect losses.
8. General
This contract is governed by the laws of:
Governing law
This is the whole agreement between the parties. A change is valid only in writing signed by both. If a term cannot be enforced, the rest still applies.
Client phone (the Client fills this in): Client fills this in when signing
