A letter that promotes an employee in India, with the new designation, effective date, CTC, reporting line and responsibilities. The employer signs and issues it first, then the employee signs to accept.
The whole document, exactly as it prints. Type your answers and they appear in the document as you go. When it reads right, print it or save it as a PDF.
Promotion Letter
Promotion Letter
A letter promoting an employee in India to a new designation, issued by the employer and accepted by the employee. Template v1.0.
Date: Date of this letter
Employer: Employer
Employee: Employee
We are pleased to tell you that you have been promoted. This recognises your performance and your contribution to the team.
Current designation: Current designation
New designation: New designation
Effective from: Effective from
New annual CTC: New annual CTC
Reporting to: New reporting line
New responsibilities:
New responsibilities
Your new salary will be paid from the effective date, after the deductions required by law, including tax deducted at source. All other terms of your employment stay the same.
Congratulations on your promotion. We look forward to your success in the new role.
Please sign below to accept the promotion on these terms, and keep a copy for your records.
For the EmployerSignatureNameDateTitle
Employee (accepted)SignatureNameDatePlace
BEFORE YOU START
What you will be asked
Have these details ready. The template needs them before anyone signs.
What is their current designation?
What is the new designation?
From what date does the promotion take effect?
What is the new annual CTC?
Who will they report to in the new role?
What are the main responsibilities in the new role?
THE PEOPLE
Who signs
Everyone the template names, and what each one does.
For the EmployerSignsSends it
Employee (accepted)Signs
THE RIGHT TEMPLATE
Where it fits
Use it when the designation changes. Use the salary increment letter when only the pay changes, and the appointment letter for a new employee.
A CAREFUL CHECK
Before you rely on it
Original Centilio wording, not legal advice. Check the new designation, CTC and reporting line against HR records and payroll, and how PF, ESI, gratuity and bonus apply at the new salary. This letter does not usually need stamp paper, but confirm the practice in your state before you approve.
