A formal written warning to an employee about a conduct or performance issue, with what must change, by when and the support offered. The employer signs and issues it first, then the employee signs to confirm receipt.
The whole document, exactly as it prints. Type your answers and they appear in the document as you go. When it reads right, print it or save it as a PDF.
Employee Warning Letter
Employee Warning Letter
A written warning to an employee about a conduct or performance issue, issued by the employer and signed by the employee to confirm receipt. Template v1.0.
Date: Date of this letter
Employer: Employer
Employee: Employee
Type of warning: First written warning
This letter is a formal written warning about the issue below. It sets out what needs to change, by when, and the support we will give you.
The issue:
The issue
Earlier discussions:
Earlier discussions
What must change:
What must change
By when: By when
Support we will offer:
Your manager will meet with you to talk this through and help you meet these expectations. Please tell us about anything that is making this hard, so that we can consider reasonable support.
If the issue continues or happens again, we may take further disciplinary action, as company policy and the law allow. This may include a final warning or the end of your employment.
This warning will stay active on your file for 6 months. After that, it will no longer count towards further disciplinary action.
You may respond to this letter in writing, and we will keep your response with it on your file. If you think this warning is unfair, you may appeal in writing within 7 days of receiving it. Where possible, a manager who was not involved will hear your appeal.
Signing below confirms only that you have received this letter. It does not mean you agree with it. You may add a comment when you sign.
For the EmployerSignatureNameDateTitle
Employee (received)SignatureNameDateComments
BEFORE YOU START
What you will be asked
Have these details ready. The template needs them before anyone signs.
What is the issue, with the dates and facts?
Have you discussed this with them before, and when?Optional
What must change?
By what date must this improve?
THE PEOPLE
Who signs
Everyone the template names, and what each one does.
For the EmployerSignsSends it
Employee (received)Signs
THE RIGHT TEMPLATE
Where it fits
Use it to record a warning and give a fair chance to improve. When the process has reached dismissal, use a termination letter that follows your local law instead.
A CAREFUL CHECK
Before you rely on it
Original Centilio wording, not legal advice. Check that the facts are specific and accurate, that the employee was heard before this letter was issued, and that the steps follow your disciplinary policy and local employment law. Set the record and appeal lines to match your policy, as UK practice expects a right of appeal and some union agreements add steps or time limits.
