Employee Warning Letter
A formal written warning to an employee about a conduct or performance issue, with what must change, by when and the support offered. The employer signs and issues it first, then the employee signs to confirm receipt.
Written for general use, not for one country.
The PDF is free to download. Centilio Sign is free to start.
What you will be asked
Have these details ready. The template needs them before anyone signs.
- What is the issue, with the dates and facts?
- Have you discussed this with them before, and when?Optional
- What must change?
- By what date must this improve?
Who signs
Everyone the template names, and what each one does.
- For the EmployerSignsSends it
- Employee (received)Signs
Where it fits
Use it to record a warning and give a fair chance to improve. When the process has reached dismissal, use a termination letter that follows your local law instead.
Before you rely on it
Original Centilio wording, not legal advice. Check that the facts are specific and accurate, that the employee was heard before this letter was issued, and that the steps follow your disciplinary policy and local employment law. Set the record and appeal lines to match your policy, as UK practice expects a right of appeal and some union agreements add steps or time limits.
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