Stay on Google Workspace if
You have a small team, someone who keeps the sheets tidy, and leave, documents and payroll handovers are simple enough to run by hand.
Centilio TeamIn formation
CENTILIO TEAM / PEOPLE
Google HR software, or HR run in Google Workspace, next to Team.
Many small businesses run HR on Google Workspace: a sheet of names, a folder of contracts, leave requests by email. Team is designed as the people record that takes over when that stops being enough, while email and documents stay where they are. Team has not shipped; Workspace has, for years.
not shipped · wave 3facts as of research in 2026no competitor prices quotedcorrections welcome
Product design preview · Team has not shipped. All features, screens and prices are proposals.
Team has not shipped yet.
Team has not shipped. These pages set out Centilio Team as it is designed — the console, every feature, the plans and their proposed prices — so you can weigh it before it exists. It is part of the third wave of Centilio tools, coming after Hire, and has no beta and no launch date yet. Join the waitlist to be told first.
Side by side
Centilio Team and Google Workspace, honestly.
Set side by side as of research in 2026, on what each tool is, who it is built for and how it charges, rather than on list prices that move. Each vendor’s own page has today’s figures; tell us if this table falls behind.
| Centilio Team | Google Workspace | |
|---|---|---|
| What it is | A people record inside a business suite, between hiring and payroll | A suite of email, documents, sheets, forms and storage; not sold as an HR system |
| Built for | Businesses from ten to five hundred people without an HR department | Any organisation’s everyday work |
| People records | One record per person, documents signed in Sign and filed in Drive (designed) | Rows in Sheets and folders in Drive, set up and kept by you |
| Leave and attendance | Leave, attendance and holidays by your policies, on the phone (designed) | Requests by Forms or email; balances by formulas you maintain |
| Onboarding | Checklists that start from an accepted offer in Hire (designed) | Lists and documents you build and share |
| Who sees salaries | Only the roles you allow in Account (designed) | Whoever has access to the file |
| Payroll | Pay, a separate Centilio tool in the same wave; Team prepares the inputs | Not included |
| Pricing model | Per business, proposed: Free for 10 people, then $49 a month | Free personal accounts; business plans per user |
| Availability | Not shipped — wave 3, in design | Shipped and mature |
Choose
Which one to choose.
Choose Team if
Leave balances, expiring documents and the monthly payroll handover have started to slip, you want one record per person with restricted fields, and you can wait for wave 3.
Side by side, in practice
Keep Workspace for the work. Move the people record.
Team is not trying to replace your email, documents or calendar.
Most businesses that move their people into Team keep everything else where it is. The spreadsheet of names, the folder of contracts and the leave requests in email are the parts that move; the rest of the working day does not change.
The difference shows up at the edges: a starter’s record that begins from their offer in Hire, a contract that is signed and filed without an attachment, a salary only the right people can see, and a monthly handover to Pay that nobody has to copy by hand.
If you switch, later
What moving from Google Workspace will take.
- Start with the spreadsheet or export you have. Team is designed to map its columns and mark what is missing, so nothing is retyped.
- Run both for one pay cycle. Keep the old system until a month of leave and payroll inputs match, then switch.
- Bring documents as you need them. Current contracts and policies first; the archive can follow or stay where it is.
- Tell employees once. One message with the phone link, and leave requests move across from the next one on.
Questions
About switching.
Does Google sell an HR system?
As of research in 2026, Google Workspace is sold as a suite of email, documents, sheets, forms and storage rather than as an HR system. Many small businesses build their HR on it with spreadsheets and shared folders.
Can Team import my Google Sheets?
That is the design. Export the sheet or point Team at the file, map the columns to the record, and Team marks what is missing.
Does Team need Google Workspace?
No. Team uses the Centilio Account login and works whatever email and documents you use.
Will approved leave show in Google Calendar?
Approved leave in a shared calendar is part of the design. Which calendars are supported first will be decided with the people on the waitlist.
Is Team available now?
No. Team belongs to the third wave of Centilio tools, after Hire, and has no launch date. The waitlist hears first when that changes.
Can I use both?
Yes, and most businesses will. Keep Workspace for email and documents, and keep the people record in Team.
Be first to know when Team opens.
Team follows Hire in the third wave, alongside Pay, which runs the salaries Team prepares. Join the waitlist for a note before anything is announced. Hire, Sign and Drive are yours to use in the meantime.